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Full-time Administrative Assistant / Project Coordinator

at Aon in New York

Aon is a global leader in risk management, insurance and reinsurance brokerage, human capital and management consulting, and outsourcing with more than 43,000 employees in 500 offices in more than 120 countries. We integrate customized services, leverage expertise across industries and apply business knowledge to our clients’ strategic goals. Aon helps clients anticipate how change intersects with opportunity. Each of our clients has unique business needs, so we have developed expertise for a complete range of business processes, products and industries. Aon’s account and relationship managers form a comprehensive perspective of our clients’ organizations, matching our expertise to their business strategy.

We are seeking an Executive Assistant to provide senior level support for the EVP of our National Industry Practice, in our New York, NY office.  This is an exciting, highly visible opportunity for a recent college graduate to work for a fast paced, senior level executive.

  • Must be flexible to work 8:30am – 6pm and flexible for additional overtime.

Perform administrative duties for a senior leader of a business unit or operating division. This position has access to and regularly works with information of the most sensitive, highly confidential, strategic, and critical nature. The scope and complexity of this position is such that the Executive Assistant is regularly dealing with diverse matters that require substantive knowledge of the Senior Leader’s area of responsibility.

The Executive Assistant ascertains the nature of incoming phone calls, accurately records messages, and transfers calls as necessary. Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership. Composes and types correspondence, memos, presentations, organizational charts, confidential materials, etc. Schedules and coordinates meetings, conference calls, and other executive events. Informs attendees of function dates and times, reserves meeting space, provides the appropriate equipment/materials and provides hospitality services as needed in these meetings. Maintains and manages calendars in Lotus Notes, including heavy coordination of travel arrangements and itineraries. Initiates, establishes, and communicates department meetings on behalf of the Senior Leader. Prepares agenda. Follows up on meeting action items. Organizes, prioritizes, and summarizes the content of incoming materials, specially gathered information, special requests, and meetings. Prepares special or one-time reports, summarizes or replies to inquiries, and creates, maintains, and updates spreadsheets to support reporting and analysis for senior leader approval. Maintains database information, such as mailing lists, vendors, etc. in applicable format. Files correspondence and other records. Makes copies of correspondence and other printed matter. Ensures adequate office supplies. Processes purchase requests for additional office supplies as needed.

The Executive Assistant will also assist in every part of the brokering process including preparing (copying, binding) reports, database entry, responding to requests for data, preparation of correspondence & related activities.

Strong skills PowerPoint, Word and Excel required. Ability to project professional tone in verbal and written communication, ability to independently prioritize tasks. Internship experience within an insurance, financial or services company is preferred.

REQUIRED EDUCATION: Bachelor’s Degree. 

Aon offers competitive compensation, exceptional benefits, continuing education & training, a unique internal advancement program, and tremendous potential with a growing worldwide organization.

Aon’s professionals are unwavering in their client focus and integrity. We promote diversity, professional development, frugality and stewardship, applying a disciplined non-bureaucratic approach to help our clients realize their business potential. Drawing on our experienced team as a competitive advantage, Aon employees have the freedom to take risks, foster innovation, champion for change and replicate best practices.

For more information about Aon Corporation, visit our website at

Aon is an equal opportunity employer committed to a diverse workforce. M/F/D/V

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

How to apply: DO NOT use the Apply Online button. Please copy and paste the following link into your browser address bar:

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Published on Dec 22, 2010
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